The first step for a successful meeting is creating an agenda that is efficient. However, the agenda for board meetings does not have to be a rigid document that stays the same every time. Instead, use the meeting agenda as a tool to allow you to modify the way you run your meetings to get the most value from your board members.
The agenda for the board meeting must clearly state the purpose of the meeting in order to avoid wasting time and ensure that all relevant topics are addressed. The agenda should also list the attendees required and optional, so that they can organize for the meeting accordingly. It is suggested that the agenda be shared with board members before the meeting date to allow them time to go through the topics and prepare for the meeting.
It is essential to include an item on the agenda of the board meeting for any new business, so that the board members can address any concerns or issues that weren’t discussed at the previous meeting. The old business section also allows board members to look over any issues that are not resolved and decide on what to do with regard to the issues. The agenda for the board must include a section for reports from committees so that the board can get valuable information from the various committees about specific aspects of their work.
The final item of the agenda of the Board meeting is an opportunity for the Board to discuss the items that weren’t on the Consent Agenda and to formally approve the meeting minutes. This will ensure that there aren’t any discrepancies in the minutes of meetings and ensure the accountability.